At Divano Crystal Limited the objective of our project procurement management service, is to establish and maintain relationships with vendors of goods and services during the project life cycle. This unique function is an essential part of our project management process, which is concerned with overseeing designated sets of temporary operations. Our procurement purposes is an essential part of supply chain management.
This process involves the creation of the official procurement management plan. The decisions made involve which items will be internally procured and which items will be externally outsourced. This information, in turn, will heavily impact the project’s budget and financial scope. We offer procurement documents which will be prepared and the criteria frameworks will be developed to create a selection of potential vendors. This selection matrix is based on the project’s scope, schedule, and requirements. Risk factors and budgetary constraints are also considered.
What we do at Divano Crystal is this phase of procurement is comparing and contrasting vendors’ advantages, disadvantages, and contractual offerings. We use standard tools and techniques to select procurements, such as phones calls, physical contact and video conferences with bidders that allow them to understand the project requirements and ask questions. Procurement contracts are decided and awarded through collaborations between various managers. Resource calendars are then created that detail when, where and how resources will be used and managed. The corresponding project management plan is adjusted according to resource calendar updates. Proposals are carefully evaluated and if no satisfactory bids are available, the project management team may utilize online ads to solicit new bidders.
Our third major step is administration, which refers to the tools and processes we used to manage relationships with vendors. The administration phase results in the continual creation of procurement documents and spreadsheets that may drive project changes. A centralized system of contract change monitoring and control will be used to evaluate and determine whether potential changes to contracts are needed. There are formal physical inspections, internal audits and reviews of procurement operations in order to generate synthesized performance reports that provide real-time feedback. The administration process is extremely important, so it’s usually managed through supply chain or project management software.
At Divano Crystal Limited this process is not just about ending procurement contracts; it is about noting weaknesses, documenting successful processes and summarizing the project for future needs. We prefer to conduct simple audits using performance matrices in order to grade the overall project. We ensure proper documentation knowing this is important for future projects, which may involve entirely different teams in new locations. During this phase, negotiations may be necessary to resolve contract disputes. Ideally, potential issues will be noted during the administration process in order to begin the mediation process early.
